WAIVER & ADVISORIES FOR ALL UUPCC TRAVELERS

Before registering, YOU WILL BE ASKED TO read AND AGREE TO ALL OF thIs INFORMATION, SO please read everything carefully.

Our pilgrimages will take you far from home and into a new environment. If you have mobility, medical and/or dietary concerns that you manage easily at home, you may find them challenging on our pilgrimages. Here's information to help you decide if this type of trip works for you.
NOTE: DO NOT purchase airline tickets until we confirm the minimum number of travelers have registered for the trip.

MOBILITY CONCERNS:
Eastern & Central Europe in general and Romania in particular can be difficult to navigate for people with moderate to severe mobility issues. This also applies to all trips in the Philippines and Northeast India. Entire sections (typically the most tourist-focused) of some cities such as Budapest, Prague, and Vienna are closed to motorized traffic. Many streets are cobblestone or gravel, and sidewalks are broken and uneven. Some of the hotels we use do not have elevators and none of the B&Bs, dorms and guesthouses have them. Many of the castles (Peles, Bran & Vadjahunyad), walled citadels (Sighisoara), and fortress churches (Biertan) are built on many levels and are often located on hilltops which require an uphill walk of 5-10 minutes to reach. UUPCC Pilgrimage trips to Romania are rated on the ‘Road Scholar’ scale at 3-4 depending upon your specific group’s itinerary.

All travelers must be able to:
-Walk for 30 minutes unassisted.
-Climb 2 flights of stairs.
-Use local transport and get into and out of a bus or van on your own.
-Carry your own luggage.

Wheelchairs and rolling walkers will not work on these trips. Canes or walking sticks are fine if you can meet the above requirements.  To rest when the group stops, bring a cane that doubles as a folding stool.

If you are not sure that you are up to the trip after reading this, please contact your group organizer or contact the UUPCC Travel Coordinator at travel@uupcc.org.

MEDICAL CONCERNS:
Many of the drugs, treatments, and standards of care that we take for granted in North America are unavailable on these trips.  In addition to not having access to the same level of medical care as in North America, treatment and care might be located far away from where you will be. 
Travelers should:
-Be in good overall health
-Bring any needed over-the-counter and prescriptions medications. (refrigeration will not be available)
-Be able to manage allergies to foods and/or the environment.

BE SAFE - CONSIDER A DIFFERENT TYPE OF TRIP IF YOU:

-Cannot meet the physical requirements listed above,
-Have heart or other medical concerns that may require rapid treatment,
-Have serious medical problems that require medication to be refrigerated,
-Have severe allergic reactions to common foods or environmental conditions (dust, straw...), or
-Have a very restricted medical diet, or are not willing to be flexible with a non-medical diet.

DIETARY CONCERNS  
Romania, Northeast India and the Philippines have diets that are heavy in meat, grains, and/or dairy. Gluten-free, lactose-free, and vegan diets can be difficult to accommodate! If you have a dietary restriction that is significantly threatening to your health, please consider not registering for pilgrimages to these countries.

If you have dietary needs that are not significantly threatening to your health, our pilgrimages may work for you.  During registration, please be very specific in describing your dietary restrictions and needs so we can evaluate our ability to help you meet your dietary needs. We need to have a clear and comprehensive understanding so we can give you an honest assessment of whether the pilgrimage will work for you, and so we are able to plan well in advance to accommodate your needs.

ROOMMATE CHOICES 

The UUPCC discourages travelers from rooming with someone they don’t know. Snoring, differing evening and morning schedules, differing needs for quiet and companionship, and other issues can cause significant difficulties that are often heightened by the exhaustion and anxiety that may come with international travel. If you don’t have a roommate you know already lined up, please think seriously about getting a single supplement.

NOTE:  The UUPCC is not always able to accommodate a travelers’ desire for a double room accomodation. In the event there isn’t a roommate available, travelers registered for a double may be required to room alone and pay the single supplement fee.

PASSPORTS & VISAS
Many countries require passports to be valid for six months beyond your intended return date.  It if expires before then, you may be denied boarding or entry upon arrival at your destination and have to return straight home. To be safe, verify that your passport is valid for at least six months after your intended return date -- if the expiration date is uncomfortably close to the cutoff, make sure to renew it way ahead of your trip.  Travelers may also be denied entry into a country if they don't have blank pages in their passports to stamp.  US and Candian travelers are required to obtain a visa for travel to India.
Visit https://uupcc.org/pilgrimages/obtaining-passports-visas

UUPCC TRIP CANCELATION POLICY
A $150 non-refundable registration fee is charged at the end of the registration process.  This covers a one-year complimentary Traveler's membership in the UUPCC (or a year's extension if you are a current member), application processing, travel packet assembly & mailing, and an “Impact fee” paid to the Transylvanian Unitarian Church.

Final payment date is communicated at registration and will be due shortly after the registration close date. The total trip cost must be paid by the due date or the UUPCC retains the right to cancel your registration. 

We strongly urge all travelers to purchase travel insurance that includes trip cancelation insurance as well as medical evacuation insurance. Many companies offer this such as Travel Guard and TravelSafe. You might use a web-based service such as Squaremouth.com to compare plans.

If you cancel up to 60 days prior to the start of the pilgrimage, we refund the entire payment, less registration fee and any non-recoverable transportation costs. 
If you cancel 60 - 30 days prior to the start of the pilgrimage, we refund of 50% of your total payment less registration fee and any non-recoverable transportation costs.  
If you cancel less than 30 days prior to the start of the pilgrimage, no refund is granted.  Note that for all cancellations the $150 registration fee will convert to a paid $50 individual membership and a $100 gift to the UUPCC, both of which are tax-deductible.

INDIA TRAVELERS:  because we must pay deposits and fees earlier for our Indian trip extensions, if you cancel an Indian extension 120-90 days prior to start of the trip we will refund 50% (less the registration fee).  If you cancel an Indian extension less than 90 days prior, no refund will be given.

Don't take a chance! If you have any travel concerns, please email the UUPCC Travel Coordinator at travel@uupcc.org for clarification before you register for the trip.